General entry requirements

To enter Hungary, participants may generally be required to present:

• a valid passport or travel document;

• a Schengen visa, depending on nationality;

• proof of the purpose of the visit;

• accommodation details;

• evidence of sufficient funds;

• travel insurance, where required;

• a return or onward ticket, where required.

There are currently no general COVID-19 entry requirements for travellers entering Hungary, but participants are advised to check official information before departure, as travel rules may change.

ETIAS and EES

By the time of IGRC2027, some visa-free non-EU travellers may also need to check whether ETIAS travel authorisation applies to them.

The EU’s Entry/Exit System may also affect border procedures for non-EU nationals travelling for short stays, including the collection of biometric data at external Schengen borders.

Please consult the official EU travel information before departure.

If you need a Schengen visa

If your nationality requires a visa to enter Hungary or the Schengen Area, you should apply for a short-stay Schengen visa through the competent Hungarian consulate, embassy or authorised visa application centre.

Please start the process early, as appointment availability and processing times may vary by country.

When completing the visa application, select the travel purpose that best reflects your visit, such as business or conference participation, according to the instructions of the competent authority.

Applications are generally submitted in person, and applicants may be required to provide biometric data. Requirements and submission procedures may vary by country, so please check with the competent consulate or visa application centre.

Suggested application steps for visa:

1. Check whether you need a visa to enter Hungary.

2. Prepare the required documents.

3. Select the appropriate purpose of travel on the application form.

4. Complete the visa application form.

5. Schedule a visa appointment, if required.

6. Submit your application to the competent authority.

7. Pay the visa application fee.

8. Follow the instructions of the consulate or visa application centre until a decision is made.

Please note that applications should be submitted in line with the official timing requirements of the competent authority. In many cases, visa applications cannot be submitted earlier than six months before travel and should not be left until the last minute.

Invitation letters and conference support

If you require an official invitation letter or supporting document for your visa application, please contact the IGRC2027 organisers after completing the relevant registration steps.

Official invitation letters for visa purposes will only be issued after the participant has completed the registration process and full payment of the registration fee has been received and confirmed by the Organiser.Further information on invitation letters, visa support documentation and participant assistance will be provided through the official IGRC2027 communication channels.

For visa-related conference documentation, please contact: igrc2027@mvm.hu

Useful official sources

Participants are advised to check the latest information through official sources before travelling, including:

• the Hungarian Consular Service;

• the competent Hungarian embassy or consulate in their country of residence;

• official EU information on Schengen travel, EES and ETIAS;

• the relevant visa application centre, where applicable.

Related link:
Hungarian Consular Service
https://konzuliszolgalat.kormany.hu/en

Important note

This page provides general information for IGRC2027 participants. Entry and visa requirements may vary depending on nationality, travel route, length of stay and individual circumstances.

IGRC2027 cannot provide legal or immigration advice. Participants are responsible for checking and meeting the entry requirements that apply to them.

Failure to obtain a visa, including visa refusal or delays in the visa application process, does not in itself entitle the Participant to a refund of the Registration Fees and Charges. Any refund will be subject to the applicable cancellation policy set out in the IGRC2027 Terms and Conditions.